Minutes of NCHS  board meeting of August 15,2006 See first paragraph.
The board Concurred with this plan what ever that means.
this does not mention the inquisition of the total building.
Had the Board  realized the total of the grant would be used
for the Million Dollar plan, would the board have concurred?
I did not notice that that happened.
Even at the opening of the bids it was difficult get information.

Why was the  $31,000.00 book put in the Safety Deposit box
See the estimated cost sheets below - Click bitmaps to open

 Administrative Board Meeting

MINUTES of Tuesday, August 15, 2006

Stan Hernly, Hernly Associates, Lawrence, Architect  briefed the Nemaha County Historical Society’s Administrative Board on his recommendations for completing the Heritage Trust Fund Project at their meeting on Tuesday, August 15, 2006 at the Historical Museum.  Mr. Hernly recommended that the original proposal be readjusted based on the meeting with Kansas State Historical Society staff members on July 27^th.   From that meeting the consultant’s services could be divided into three phases including: 

1. Assessment and Planning Phase
2. Porch Repair Construction Documents and Bidding Phase
3. Porch Repair Construction Phase  

Of these the engineer and architect will be able to move forward with a contract for the first phase.  Once that phase is complete they will have a clearer picture of the extent of porch repair work required and can verify that work as top priority; they can then prepare a contract for phase two.  At the end of phase two they will have contractor bids for the porch work and will know how these compare to the original grant award and whether additional funding is necessary.  Mr. Hernly noted that “Geotechnical issues” would include test pit observation and report and, if that is inconclusive, test borings with report and recommendations.  Of the listed “alternate” services, he highly recommend completing “Regulations and Standards”; this will identify items not specifically related to preservation of the building, but which would allow more effective and safe use of the building as a museum.   Mr. Hernly also recommended completing an Environmental Study, which will identify locations of lead-based paint so that preservation work can be completed in a safe manner and probable construction cost estimates can be more accurate.  The Board concurred with his proposals and approved the contract, pending KSHS approval.

The minutes of the June 27 and July 20, 2006 Board meeting and the financial report were approved as submitted by Secretary-Treasurer DarlAnn Rial.  Stacey Heinen gave the Humanities Grant progress report with 605 photos, 1176 archives, 207 books and 1673 objects inventoried, cataloged and bar-coded as of this date.  Ken Stallbaumer presented a poster sized appreciation card signed by the Board Members to Stacey Heinen for her valuable summer service.  The Board voted to extend an invitation to Stacey to work at the museum on any college holiday.

 In the regular business meeting Membership Chairman Dorothy Pearl Murphy reported four new members and the delivery of a Business Membership Certificate to Bill Love at Lauer Funeral Home. Diane Rottinghaus reported on fundraising efforts and requested that the Fireman Coat be de-accessioned and given to the Seneca Firemen for their museum per their request.  The Board agreed to her recommendations.  Curator Lillian Engelken recommended a log be kept of items de-accessioned by the Board for future reference.  Lillian also submitted a list of acquisitions from Marcia Philbrick, Dorothy Wempe, Alma Ackerman, Donald Spielman, Dorothy Haverkamp, Ken and Millie Stallbuamer and M.A. York for board approval.  The Board approved the Curator’s recommendations and delegated Lillian Engelken and Ken Stallbaumer as depositories for the museum’s old newspapers.  

Ken Stallbaumer, publications chairman, requested a list of unique items and the history of each to be presented on the Nemaha County Historical Society’s web page www.skyways.lib.ks.us/orgs/nchs/.  President Anita Heiman appointed a committee of Lillian Engelken, Joyce Olberding, Mary Steinlege, Diane Rottinghaus and Dorothy Pearl Murphy to work with Ken on the website project.

Mary Steinlage, museum librarian, reported on her efforts to inventory and index items in the file cabinets.  Bill Rettele reported on the nomination committee’s progress and Richard Schmitz gave an estimate for the planned Archive Storage closet.
 

In new business, President Anita Heiman reviewed plans for the Highway 36 Treasure Hunt booth on September 15, 16, 17, 2006 and requested help with the fundraising project.  The

Administrative Board reviewed proposed plans for the joint project with the Pony Express Museum for Heritage Days 2006 scheduled for October 7 and 8, 2006.

In attendance at the Administrative Board meeting were Anita Heiman, Naomi Turner, Dean and DarlAnn Rial, Dorothy Pearl Murphy, Diane Rottinghaus, Mary Steinlage, Richard Schmitz, Bill Rettele, Ken Stallbaumer, Toby and Byron Lear, Theresa Hutfles, Joyce Olberding, Lillian Engelken and Cecilia Niekamp.

        Submitted by  DarlAnn Rial, Secretary___DarlAnn Rial____